Free Doula Invoice Generator
Create and download clean, professional invoices for birth packages, postpartum shifts, overnight care, and lactation visits in under two minutes. No account required.
1. Your Practice Details
2. Client Details (Billed To)
3. Invoice Metadata & Dates
4. Line Items & Services
5. Payment Milestone Schedule
6. Notes, Cancellation Policy & Payment Instructions
Ready to deliver to your client?
Download a clean PDF immediately or save your draft to accept online card payments.
How to Invoice Clients as a Professional Doula
Billing clients professionally is essential for preventing payment disputes, securing your on-call calendar, and establishing trust. Whether you are supporting your very first birth or managing a full caseload, follow these four foundational rules when sending doula invoices.
1. Always Charge a Non-Refundable Retainer
Doulas restrict their monthly client volume (typically 2 to 4 births) to ensure 24/7 readiness during the 5-week on-call window. A 30% to 50% non-refundable retainer reserves that window exclusively for the family and guarantees your commitment.
2. Set Final Due Dates at 36 Weeks Gestation
Babies rarely follow calendar due dates. If you wait until after the birth to invoice for the balance, you risk labor starting before payment clears. Setting your final balance due date at 36 weeks ensures your compensation is settled before active labor begins.
3. Clearly Itemize Included Scope vs. Overage Rates
List specific deliverables: number of prenatal visits, 24/7 on-call coverage window, continuous labor support, and postpartum follow-up visits. For postpartum shifts, specify the minimum shift duration (e.g., 4-hour blocks) and overtime rates.
4. Provide Insurance Superbill Details When Requested
Many health insurance plans, Medicaid programs, and FSA/HSA accounts reimburse doula care. Including the Doula Taxonomy Code (374J00000X) and your NPI number turns your invoice into an insurance-ready superbill.
Doula Invoicing Checklist
- Unique invoice number & issue date
- Client names & estimated due date
- Split milestone installment dates (Deposit + 36 Weeks)
- Cancellation & refund policy disclaimer
- Accepted payment methods (Zelle, Venmo, Credit Card)
Accept 1-Click Card Payments from Your Invoices
Send online invoices with zero extra platform fees. Clients can pay by credit card, Apple Pay, or bank transfer, and payments deposit straight to your bank account.
Create Free Doula AccountFrequently Asked Questions: Birth & Postpartum Doula Invoicing
Common questions about billing rates, retainers, and payment terms.
When should a birth doula send an invoice?
Most birth doulas send the initial invoice immediately after the consultation once the client decides to book. The invoice typically bills a 50% non-refundable retainer to reserve the on-call window, with the remaining balance due between 36 and 37 weeks gestation before 24/7 on-call coverage begins.
What should be itemized on a birth doula invoice?
Your birth doula invoice should itemize: the number of prenatal visits, 24/7 on-call availability dates (e.g., from 37 weeks until birth), continuous labor and delivery support, immediate postpartum and latch assistance, and any follow-up postpartum home visits. If you offer add-ons like childbirth education or placenta encapsulation, list them as separate line items.
How do birth doulas handle payment plans?
The most common structure is a 2-part split: 50% deposit upon contract signing and 50% at 36 weeks. Some doulas offer 3 or 4 monthly installments leading up to 36 weeks so families can budget more easily.
Can clients submit birth doula invoices for HSA/FSA reimbursement?
Yes! Doula services are recognized by the IRS as eligible medical expenses under Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA). Some plans require a Letter of Medical Necessity (LMN) from the client's OB-GYN or midwife.
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